Facility Reservations

Picnic Shelters

Picnic shelters are available at both Community Park and the Sports Complex. Each picnic shelter can accommodate 55-75 people, depending on how seating is arranged.  Park hours are 7:00 a.m. – Dusk.

ALL picnic shelters and other park facilities must be reserved by submitting a Facility Reservation Request Form by fax to 360-221-7323, email at swparks@whidbey.com or in person at our office located at: 5475 Maxwelton Road in Langley.  Click here to view the Fee Schedule for reserving our facilities. Shelter and field reservations are only scheduled once the reservation fees are paid. We will contact you for payment after the Facility Reservation Request Form is received in our office.

Click here to view the rules for using the picnic shelters and fields.

Click here to view our calendar for availability of the picnic shelters and fields.  The online calendar is for information only and cannot be used to reserve a picnic shelter or field.

The Crow’s Nest

The Crow’s Nest is the upstairs area that formerly housed the District’s offices at Community Park. Call 360-221-5484 for availability and information or click here to view a Reservation Form and Rules. The Crow’s Nest has a small sink, limited tables & chairs. The Crow’s Nest is only available during regular park hours. Minimum rental is 2 hours.

Athletic Facilities

For your athletic needs, South Whidbey Parks and Recreation District has softball, baseball and grass soccer fields available. We do require advance reservation of our athletic fields and a fee for use of the fields may be required. Scheduling information for leagues, tournaments and individual teams is available by calling 360-221-5484.

To view an Athletic Facilities Reservation Form and Rules, click here. To view the Field Use Fee Schedule, click here. To view a calendar of facility availability, click here.

Community Park/Sports Complex Picnic Shelter Use Rules

  • Reservations are made on a first come, first served basis.
  • Although there is not a limit on the amount of time a group can reserve a shelter, all necessary time for set-up and clean-up should be including on the reservation form.
  • Use must be contained within the designated shelter area. Please note that the shelter can comfortably accommodate 55-75 people, depending on how seating is arranged. Generally, nine (9) tables are provided in the shelter, with 2 additional tables on the grounds beside the structure.
  • Games must not interfere with other park users (i.e. no softball, volleyball or other sports that need more space than is available). If additional spaces are needed for your group’s use, a Field Reservation Form must accompany this form.
  • Electricity is not available at the shelter site.
  • There is a possibility that water will not be available at the shelter site. There is water in the restroom sinks.
  • Alcoholic Beverages are Prohibited anywhere on SWPRD premises.
  • No smoking within 300 feet of ball fields or the playgrounds.
  • Decorations: use of rice, birdseed, confetti or candles is prohibited.
  • Water balloons or squirt gun fights are NOT allowed in the restrooms, the shelter, or the surrounding areas of the park
  • Signs shall not be attached to the shelter, trees, railing, etc with staples, nails, etc.
  • All picnic users must clean and clear out the picnic shelter site a minimum of 30 minutes before the posted park closure time.
  • You must vacate reserved park sites upon request by Park staff.
  • It is the applicant’s responsibility to ensure that the outdoor site is left in the same condition as it was found prior to use. Excessive litter and any decorations must be collected and deposited in trash containers. Picnic tables and benches should be cleaned off.
  • Cooking is only allowed in the provided permanent grills.
  • Amplification of music is not allowed.
  • It is recommended that you have a copy of your approved reservation form on-hand during your scheduled use in the event of any scheduling conflicts.
  • Your reservation is not confirmed until it is approved by a SWPRD staff member.